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Terms of service

Last updated November 10, 2026

These terms cover your use of PrevailCrew: the free tools on this website and the paid app. By using them you agree to these terms. The most important part is the first section: we format and check; you verify and sign.

1. You verify and sign every report

A certified payroll is a statement you make, under penalty of law, that your workers were paid correctly. PrevailCrew is a tool that formats your information onto the required form or file and checks the arithmetic. It does not certify anything for you and does not file anything on your behalf.

  • You are responsible for the hours, classifications, rates, fringe benefits, deductions and every other figure you enter or import.
  • You must review each report before you sign or submit it, and only certify what you have checked is true.
  • Our checks catch common mistakes (for example a rate below the required rate, or overtime below 1.5 times base). Passing them does not mean a payroll is compliant.

2. Rates are not legal advice

The prevailing wage rates we show are copied from official wage determinations published by the U.S. Department of Labor on SAM.gov and by state agencies such as the California Department of Industrial Relations. Each rate links to its source, number and date.

  • We may make mistakes copying or reading a determination, and agencies change determinations without notice. Always verify the rate against the official determination named in your contract before you bid, pay or file.
  • Which determination, classification and rate apply to your work depends on your contract and the facts of your job. Our guides explain the rules in general terms. Nothing on PrevailCrew is legal, tax or accounting advice. Ask the contracting agency or a qualified professional about your situation.

3. Accounts

You need an account for the paid app. Keep your sign-in details safe and tell us if you think someone else has used your account. You are responsible for what people you invite to your company do in it. You must have the right to enter the information you put into PrevailCrew, including your workers' information.

4. Trials, plans and billing

  • New companies get a 14-day trial of the Crew plan with no card. When the trial ends, your data becomes read-only until you choose a plan. We don't charge you unless you subscribe.
  • Plans are billed monthly or annually in advance, at the prices on our pricing page when you subscribe. Annual plans cost 10 times the monthly price.
  • Dodo Payments is our merchant of record. Dodo Payments sells the subscription to you, processes your payment, and handles sales tax, invoices and refunds under its own buyer terms, which you accept at checkout.
  • You can cancel or switch plans, including to the pause plan, from the billing page. Cancellation takes effect at the end of the period you have paid for. If a payment fails, the app may become read-only until it is fixed.
  • Plan limits (such as the number of active projects) are described on the pricing page and enforced in the app.

5. Your data

Your payroll data is yours. We use it only to provide the service, as described in our privacy policy. You can export your reports at any time. Keep your own copies of filed reports: federal and state rules require contractors to keep payroll records for years, and PrevailCrew is not a substitute for your own record-keeping.

6. Acceptable use

Don't use PrevailCrew to prepare reports you know are false, to break the law, to access other people's data, to disrupt the service, or to copy our rate data in bulk by automated means.

7. Availability and changes

We work to keep PrevailCrew available, but we can't promise it will never be down. Don't leave a report until minutes before a deadline. We may change features; if we make a change that materially reduces what a paid plan includes, we'll tell you in advance.

8. Disclaimers and limits of liability

The service and its content, including rates and guides, are provided “as is”. To the extent the law allows, we are not liable for penalties, back wages, withheld payments, lost bids or other losses resulting from a report or rate you relied on without verifying it. Our total liability to you is limited to the amount you paid us in the 12 months before the claim.

9. Ending these terms

You can stop using PrevailCrew and ask us to delete your account at any time. We may suspend or close accounts that break these terms.

10. Contact

Questions about these terms: support@prevailcrew.com.